Terms & Conditions
Basket (0) Checkout
FREEPHONE 0800 612 6537 Now FREE from UK mobiles

Terms & Conditions

Advice Service

We are here to help and can provide you with help and guidance or direct you towards relevant information. If you have any queries relating to the fire safety needs of your home or business, please contact us on 0800 6126537. Although we will always endeavour to give you the best possible advice, the responsibility for ensuring that you are adhering to fire safety legislation, building regulations, other regulations or best practice remains with you. Please note that any advice given will only apply to UK regulations and standards.

There may be regulations requiring the maintenance of some fire safety products. You are responsible for setting up service and maintenance programmes required for products which you purchased from us. However, to help you with this task, we offer a free reminder service which you can register for after the checkout stage. Just tell us at this point which reminders you wish to receive and at which frequency. The reminders are sent per email. We also offer a free online fire safety logbook to help you keep track of your fire safety activities.

Please note: all mains-powered electrical fire safety equipment must be installed by trained electricians.

Fire Safety Advice

Proforma Invoice

You can select the ‘Proforma’ payment option during the checkout. This allows you to:

  • pay orders per bank transfer or cheque
  • process orders which have to be paid by a different person (eg the Finance Department) than the person selecting the products
  • use the Proforma as a binding quote (valid for 30 days)

To create the Proforma (also called Proforma Invoice) complete the checkout after selecting "Proforma" and print out the Proforma Invoice. It states the bank details should you want to transfer payment. You can use bank transfer, cheque payment, card payment. Please make sure that you state the Proforma number on any payment details. Once we have received your payment we will ship your order. You will automatically receive a full invoice per email and with the goods. A Proforma is not a legally binding order and you do not have to proceed with the purchase until you have paid. Please note that a Proforma is only valid for 30 days.

Customer Service Policy

Clear pricing

We believe that you have a right to be given clear and unmistakable pricing information. We display both, VAT exlusive and inclusive prices, where possible. Our shipping charges are clearly displayed on every page and shown in the shopping cart the moment a product is placed in it.

Clear product information and additional technical support:

We will always attempt to describe products in plain English in a condensed format to help you choose and compare products easily. On top of this we display, wherever possible, all technical data sheets, manuals and certifications in additional tabs to allow you to fully research the products displayed by us. Our sales staff are trained to advise you on technical issues and are happy to assist you over the phone or by email. We strive to reply within one working day. For more complex products, we have introduced interactive technical helpguides, which will break down the complex purchasing decisions into easy chunks and will guide you through the purchasing process.

Single point of contact

No customer wants to be passed around from one telephone operator to the next. Our sales staff are trained to deal with all aspects of customer service. They will advise about products, take orders, deal with any complaints without passing you on to other staff members. Should a staff member not know the answer to your question, they will find out for you and will ring you back. They can also speak with the manufacturer on your behalf and let you know their answers. Should you wish to speak to a manager, they will of course transfer you to the relevant manager to deal with your query. All our staff have their own telephone numbers, so that you can always ring them directly if you want to follow up any discussion.

Customer Feedback

We would like to understand what you think of us and we want other customers to benefit from the feedback you give. Trustpilot, the third-party independent customer feedback company, will send you an email once you have received our goods and ask for your feedback. This feedback, which we cannot influence, is displayed both on our website as well as on Trustpilot's website to be seen by other prospective customers. We also invite product feedback six weeks after you received your goods so you can tell us how our products performed. Your feedback is then published next to the relevant product for other people to see.

Support during buying process

We have a very user friendly one-step checkout. There is no need to register with us before we display the total costs to you. We will, however, supply you with a username and password AFTER you have placed an order with us. This will allow you to review your order history and speed up any future orders. Our customer care staff will ring you if there is any problem with your order, be it that payment failed or that your goods are delayed. At that point you can also request changes to the order. We offer multiple payment options, including most payment cards, Paypal and cheques. Any personal data you pass to us is protected very carefully. For further information, please read our Privacy Policy.

If you change your mind

If you change your mind, we offer twice the legal requirement for the returns period without quibbling. See also our Returns Policy.

After Fire Replacement Guarantee

This policy is designed to encourage our customers to use all their fire fighting and rescue equipment without any consideration of costs to limit the impact of a fire. We see it also as a way of helping our customers through a difficult time and supporting them through the entire life cycle of the fire safety products sold by us.

Should you be the victim of a fire, we will replace or repair all affected fire safety equipment you purchased from us if it was located near the fire at the time of the fire. To claim your free replacement or repair, please send us the fire report of the fire brigade or other evidence of the fire as well as a documentation of the fire safety products affected.

‘Affected fire safety equipment’ includes: fire fighting equipment used to fight the fire, fire escape hoods used, any fire safety equipment marked by smoke or damaged through the fire fighting process, any passive fire protection triggered by the heat of the fire, any fire escape equipment damaged during the escape from the fire, any carbon monoxide detectors exposed to smoke from the fire.

Exclusions:

  • Anti arson letterboxes
  • Products which were installed outside the UK
  • Fire safety equipment not maintained/replaced in accordance to relevant British Standards
  • Fires judged by the fire brigades as suspicious or caused by arson might be excluded from this replacement policy
  • Fires resulting in the prosecution of the responsible person are not covered by this policy
  • Fire Safety Products not sold by us

Price Guarantee

We Won't be Beaten on Price

  1. If you find the same product (same size and functions and in stock) on a UK website for less (inclusive of postage, warranty period and VAT), we'll match the price. Just send us a copy of the web page where you found the product
  2. If you have already purchased the product from us when finding a lower price elsewhere (same conditions as above), we will refund the difference, as long as you notify us within two weeks from purchase.
  3. Please note that amazon and ebay offers are excluded, as the sellers might not declare VAT, may be individuals unable to honour product warranties and could sell out of date stock.

Delivery

Delivery Charges

The delivery charge for your order depends on where you live, the total weight of the order and your selected shipping method. Please see table below.

We offer free delivery fire safes, flammable liquid cabinets and Dorgards. When an item with "free delivery" has been added to an order, the whole order will be shipped without delivery charge.

There may be a higher delivery charge if you live in the Islands or a remote location of in the UK. Please see our list of "Islands and remote location" postcodes.

Mainland UK Islands and remote locations Includes Northern Ireland

Islands and remote location postcodes:

  • KA27, KA28
  • TDCU, ZE
  • KW15, KW16, KW17
  • PH42, PH43, PH44
  • BT, GY, HS, IM
  • IV41, IV42, IV43, IV44, IV45, IV46, IV47, IV48, IV49, IV51, IV55, IV56
  • PO30, PO31, PO32, PO33, PO34, PO35, PO36, PO37, PO38, PO39, PO40, PO41
  • PA20, PA41, PA42, PA43, PA44, PA45, PA46, PA47, PA48, PA49, PA60, PA61, PA62, PA63, PA64, PA65, PA66, PA67, PA68, PA69, PA70, PA71, PA72, PA73, PA74, PA75, PA76, PA77, PA78
Weight Range Shipping Type Shipping Cost Shipping type Shipping Cost
0 to 2kg Economy £3.90 ex VAT Economy £3.90 ex VAT
0 to 10kg Next Working Day £6.50 ex VAT Courier £15.00 ex VAT
10 to 20kg Next Working Day £7.50 ex VAT Courier £18.00 ex VAT
20+kg Next Working Day £9.00 ex VAT Courier £22.00 ex VAT

Additional Notes

Please note: Fire Doors supplied to England have a delivery charge of £80.00 (ex VAT) per batch, independent from the quantity. Fire door deliveries to Scotland, Northern Ireland and Wales might require a transport surcharge. We will contact you should this be the case to allow you the choice of either cancelling the order or to agree to the surcharges.

Fire safes have free standard delivery (for mainland UK, only), with additional, individually priced options for delivery over steps or hand-carried deliveries.

Special Delivery Instructions

If you add special delivery instructions, please leave a signed piece of paper with the same instructions on the outside of your door, as the driver is otherwise not able to leave parcels eg in a porch etc. If you have left a delivery instruction to, for example, 'leave parcel in porch if not in', we cannot provide you with a proof of delivery, should the parcel go missing. We will, however, provide a proof of shipping, if requested.

You are responsible for any losses suffered as a result of a parcel being left in a location at your specific request.

Delivery Times

  • If goods are ordered before 2:30pm, we will usually despatch the same day. The cut-off for pallet deliveries is 1pm.
  • Most shipments are sent with next day delivery (working days only) transport. Some products weighing less than 2.0 kg might be offered with an alternative economy service with 3-7 working day service. If you have selected economy service and you have not received your parcel within 5 days, please contact us.
  • Fire safes can take between 4 and 14 working days. Fire doors have a leadtime of 2 to 3 weeks, depending upon whether the door is standard or bespoke. Should we be out of stock of an item, we will inform you as soon as possible.
  • Unfortunately, we cannot offer compensation for deliveries that are delayed.
  • Customers living in remote areas should note that some delivery/servicing/installation services may be affected, or not available. We will inform you as soon as possible of any potential problems. If you want to check before placing an order, please call us on 0800 6126537.
  • Installations are carried out within 14 days. Servicing of fire extinguishers is carried out within 30 days.
  • If a customer is not in when delivery is attempted, the delivery driver/postman will leave a card with details of the local depot. Please note that if the parcel cannot be delivered after several days and has to be returned, we reserve the right to charge you a second delivery charge for re-delivery, should you still wish to receive the product.

Transport Damages

Transport damage and discrepancies

We would ask you to please check the condition of your package before signing for the receipt of the goods. If you see damage on the outer packaging, this must be noted on your copy of the delivery note and on the copy for the carrier. You can refuse damaged parcels without signing for these.

If you find the transport damage after the carrier has left, please inform us instantly. If the claim is made on the same day as the delivery, we will still accept liability. Failure to note damage might affect replacement or refund from us for items damaged in transit.

Discrepancies of quantities or product codes need to be reported to us within 5 working days from delivery. We might be unable to accept liability for any missing items if incorrect quantities are not highlighted within this period.

Payment and Security

We offer a range of payment options including Visa, Visa Debit, Mastercard, Maestro, Visa electron, American Express, PayPal and Proforma

All our credit card transactions handled by Sagepay, one of the market leaders in secure online transactions. The transfer of the purchase details from our website to Sagepay are encapsulated using Sagepay's own encrypted and digitally-signed protocol. Any communication between the shopper and Sagepay is encrypted to the maximum strength supported by the shopper's browser using 128 Bit encrypted sessions. Shoppers are also protected from fraudulent use of their card in a "cardholder not present" environment by their card issuers. The card issuer provides the right for a shopper to dispute a transaction if the goods/services did not arrive or if the card was used fraudulently.

If you should have any questions regarding security, please contact us at security@safelincs.co.uk

30 Day Payment Accounts

Businesses can apply for a 30 day credit account after they have been trading with Safelincs for a period of time (usually after the first three pre-paid orders). Please request a credit application form by contacting our customer service department.

The NHS, GPs, dentists, schools, churches, public bodies and most charities automatically qualify for 30 day credit accounts. Please ensure that you are sending us a purchase order number, your invoice and delivery address on your formal letterheads.

Safelincs reserves the right to decline requests for 30 day accounts.

Returns Policy

  • You can cancel your order (or any part of it) for any reason before delivery or within 30 days from receipt of delivery (exceptions apply, see below). To return your good please visit www.safelincs.co.uk/returns, Email us returns@safelincs.co.uk or call us on 0800 612 6537.
  • Please pack the goods in their original packaging. The goods need to be in a re-sellable condition to be refunded. British Standards copies cannot be accepted back if the packaging is opened. Electrical equipment must not have been powered up. Product must not have been installed. Air filter or defibrillation pads cannot be returned if opened.
  • If goods are not returned in original packaging or re-sellable condition we will reduce the refund value to reflect that the product will have to be sold as incomplete or damaged or may not be sellable at all.
  • We will refund the sales price (considering above limitations) and the initial postage and packing charges within 14 days of receiving the goods back from you. We do not charge a re-stocking fee.
  • You need to return the goods to us at your cost within two weeks following your cancellation. Should the goods not be returned within these two weeks, we can offer to collect the goods and will then deduct the carrier charge of this return from your refund.
  • If you do not require the ordered goods at the point of delivery and you refuse the delivery for this reason, we can deduct the cost for the return shipment from your refund.
  • If you struggle to return large or heavy items, please contact us on 0800 612 6537 and we can offer collection of the goods. We will then deduct the cost for this collection from your refund. This service is only possible if the collection charges are less than the price paid by you for the product. Heavy items such as safes and collections from remote locations will have significant collection charges. Our staff will quote you a cost for collection based on your product and location.
  • Products which are made to measure (eg Davy Descenders, Sash fire escape windows etc), made to order (special varieties of emergency lighting etc) or to customer specification (eg fire doors with windows etc) can not be returned and refunded.
  • Important: Business orders placed with purchase orders are excluded from our returns procedure and are covered by statutory regulation.

Any returns within the UK should be sent, together with your original order details, to:

Safelincs Ltd
Farlesthorpe Road Industrial Estate
Alford
Lincolnshire
LN13 9PS
United Kingdom

Cancellations (call-out & Training)

We keep our call-out charges to a minimum by covering most of our travel costs in the clearly publicised product and service charges. This means that if you are not in when we arrive or you cancel at short notice it becomes very costly to us, we therefore have to make a charge for any missed appointments or short notice cancellations.

Servicing or Installation Appointments:

If you let us know 48 hours in advance that you are not able to keep the planned appointment, we will re-arrange the appointment for you at no cost. However, if our engineers arrive on site as agreed and our customer is not in we will charge customers a £40 call out fee.

Training Events:

Training events require significant preparation and often include hotel stays for our trainers. We therefore charge the full training course costs if a training event is cancelled with less than 48 hours notice or if it is not attended.

Warranties

Safelincs Free Extended Warranty

Safelincs offers its customers a free minimum 5 year warranty on essential fire safety products. Many of the extended warranties are exclusive and only available from Safelincs.

The products covered by the minimum 5 year warranty are:
  • Phoenix fire safes
  • Sentry fire safes
  • Burton fire safes
  • Portable fire extinguishers are covered by a minimum 5 year warranty, some models even have a 10 year warranty
  • Smoke alarms have a minimum warranty of 5 years, some even 10 years.
  • Carbon monoxide alarms have a warranty of at least 5 years (some even up to 10 years)
  • Anti-arson letterboxes
  • Emergency lights (mains powered) when run in non-maintained emergency lighting setting (not permanently on)
  • Dorgard fire door retainers
  • Geofire Agrippa fire door retainers
  • Overhead fire door closers have a 5 year warranty, some even have a 10 year warranty
  • Fire exit door hardware benefits from a 5 year warranty, some even have a 10 year warranty
  • Fire extinguisher stands and cabinets
  • Fire escape ladders

The above warranties are underwritten by Safelincs. Claims against the warranties need to be made through Safelincs. You do not have to fill in the manufacturer's warranty forms to qualify for our warranties.

Our free extended warranties do not restrict your statutory rights in any way

Covered by our warranties are:

  • Manufacturing defects
  • Product defects resulting from manufacturer’s design errors

Excluded:

  • Damages resulting from the incorrect handling of a product
  • Defects due to a lack of maintenance
  • Consumables
  • Repairs or modifications carried out by the customer or third parties
  • Defects caused by fire or smoke (please refer in such cases to our ‘free replacement after fire policy’)
  • Installation in an unsuitable location
  • Excluded is any consequential damage caused by the products or their malfunction
  • We will not cover the cost of installation of replacement components supplied as replacements under this warranty.

Special Notes to product groups:

Fire extinguishers

To be covered by our warranty fire extinguishers must be installed, serviced and periodically refilled in accordance to the manufacturer’s instructions. Any replacement components fitted in the process of maintenance are not covered by our warranty. Accidental damage and misuse of the fire extinguishers are also not covered

5 year warranty: The warranty extends 5 years from the date of purchase up to, but exclusive of, the first extended service due after 5 years

10 year warranty: The warranty extends 10 years from the date of purchase up to, but excluding, the second extended service due after 10 years.

Emergency lighting

The 5 year warranty only applies if the emergency lighting is set to operate in an emergency situation, only (non-maintained setting). Operating an emergency light permanently (maintained setting) will reduce the warranty to 3 years. Replacement parts such as bulbs and batteries are excluded. It is important that the emergency lights are tested by the user on a regular basis in accordance to BS5266 pt 1 including the annual 3 hour duration test. Failure to do so may damage the unit’s circuitry and could invalidate the warranty

What happens if a customer discovers a product fault?

Claims against our warranties must be made through Safelincs.

  1. Please contact Safelincs with your invoice number and inform us about the defect. We will discuss the case with you and will agree on a solution for you. You might be asked to provide photos before we can establish the best way forward.
  2. We will either arrange free repair/free replacement for your product or request the return of your product for further analysis. This choice is at Safelincs’ discretion.
  3. Should Safelincs ask for a product back for further analysis or repair, we will arrange for the transport and the subsequent return.
  4. Should a product be returned to us without being defective, we will return the unit to the customer at cost.

International customers:

The warranty still applies; the goods, however, must be sent to us at the customer's expense for repair or replacement and the return shipment must be paid for by the customer.

Installation and Servicing of Fire Extinguishers

We offer an optional nationwide (mainland UK) installation service, which includes extinguisher hanging, inspection, labelling and certification by our BAFE approved fire extinguisher engineers. Alternatively, customers can choose to install the extinguishers themselves but we strongly recommend that you carry out a careful visual inspection once you have received the extinguisher to ensure that there has been no transport damage, that the safety pin moves freely, that the pressure gauge needle (where applicable) is in the green and that you have received the correct extinguisher. Even though we inspect our extinguishers prior to shipment and are protecting them very carefully against transport damage, we will not issue pre-shipping inspection certificates, as extinguishers can be damaged in transit. The practice of issuing pre-shipping inspection certificates can be dangerous as it can make the customer believe that the extinguishers do not require a visual inspection by the customer on receipt of the extinguishers.

We also offer to come out to you, after you have hung the extinguishers yourself, to carry out an inspection of the extinguishers and to apply extinguisher servicing labels. This process is called commissioning and can be ordered online when you are choosing fire extinguishers. Commissioning is cheaper than our full fire extinguisher installation service. We also offer to remove old extinguisher for responsible recycling. There is a charge per extinguisher to cover this optional service.

If you are a business you usually need to have the extinguishers serviced for the first time after 12 months and yearly thereafter (unless you install the service-free P50 fire extinguisher series). We offer extinguisher servicing nationwide on mainland UK.

Customers living in remote areas should note that some servicing/installation services may be affected, or not available. We will inform you as soon as possible of any potential problems. If you want to check before placing an order, please call us on 0800 6126537.

Installations of fire extinguishers are carried out within 14 days. Commissioning of fire extinguishers is carried out within 28 days. Servicing of fire extinguishers is carried out within 30 days

Refurbishment of Fire Extinguishers

We offer a complete refurbishment service for the Britannia Fireworld extinguishers when they are 10 years old or in cases where they are accidentally discharged or damaged. The refurbishment will extend the life of the extinguishers for a further 10 years and they are then covered by a new 10 year warranty. A Britannia Fireworld extinguisher cannot be refurbished to last beyond 20 years and must be completely replaced at this time. The cost of the refurbishment is currently £120 ex VAT and includes collection and re-delivery from and to your premises

Complaints

We will always try to do everything right first time. Sadly, errors can still happen. If we make an error, we promise that we will do our best to rectify the situation as soon as possible. We will discuss the possible solutions with you and then agree the corrective actions together. We will also keep a record about what has been agreed in our customer database so that we can always continue our discussion with you at a later date should the need arise. Please notify us of any complaints by e-mailing us at complaints@safelincs.co.uk and we will do our best to help you. Your complaint will be treated confidentially. We will acknowledge your complaint within 5 working days and will advise you about the length of time it will take to resolve the complaint. We will also keep you informed throughout the process.

Recycling of old electrical and electronic items (WEEE regulations)

We have signed up to Valpak's WEEE (Waste Electrical and Electronic Equipment) Distributor Take-Back Scheme (Phase 4 Registration ID: 401363). Private households can therefore drop off their electronic and electrical fire safety waste at their municipal recycling centre when they purchase new products from us. To find your nearest recycling centre, please visit www.recycle-more.co.uk.

Please note that Safelincs Ltd, as a member of the Distributor Take-Back Scheme (DTS), do not accept expired electrical items like smoke alarms sent to our premises by private households.

Safelincs is a registered ‘UK Battery Producer’ and contributes as such to a disposal/recycling service for used portable batteries at your local recycling centre. Our licence number with BatteryBack Plc is BPRN00607.

Tax Charges

We charge UK VAT at 20% (VAT no GB827 6397 88).

Customers from the Channel Islands can ask for the VAT to be removed from the invoice total. Please ring our office to place your order, emphasising the Channel Island delivery location.

International customers can discuss their VAT requirements with our export team

International customers whose shipping address is in the UK but who export the goods out of the EU can ask for a VAT refund after supplying us with proof of export. Please note that we will deduct the bank transfer charges from the refund.